Hey everyone! You know that feeling when your inbox is just… exploding? 💣 I used to dread opening mine, but I’ve stumbled upon an awesome little habit, shared by a fellow Redditor, that’s made their digital life (and now mine!) feel 10x lighter. I had to share!
✨ Meet Their AI Sidekick, Gappy!
This clever user started asking their AI coworker (they call it Gappy!) to sort their inbox into neat little buckets. What began as an experiment is now a daily ritual they genuinely rely on. It helps them spot urgent stuff super fast and batch the rest. Imagine actually enjoying opening your inbox! Wild, right?
Here’s the kind of breakdown they use:
- 🚨 Needs Your Attention
- 🧠 Smart Reads (for the important, non-urgent stuff)
- 🥳 Cheers & Good Vibes (for positive news!)
- 📚 Brain Food (for newsletters, summarized by topic)
- 📬 Just So You Know (promos, updates – just sender & subject)
✍️ The Magic Prompt Snippet!
They even shared the exact prompt they use, and it’s a game-changer! They tell Gappy:
Give me a summary of my unread emails from the past 24 hours (IST). You need to analyze the email’s content (body) to capture the essence for the summary.
Then, they lay out specific instructions for each category, like:
- 🚨 Urgent Action Required: Look for direct requests, explicit deadlines (like “need by,” “waiting for”), or if someone’s work is blocked. (But not promotional mail!)
- 🧠 FYI – Good to Know: Sender + a brief, conversational summary of key info.
- 🥳 Cheers & Good Vibes: Sender + clearly state the good news in an upbeat sentence or two.
- 📚 Brain Food (Newsletters): Synthesize main topics from newsletters (like Substack or Medium), organized by topics.
- 📬 Just So You Know (The Rest): For everything else, just list sender and subject line with a short note like “(Update)” or “(Promo)”. No summary needed here.
And the style? “Notion style, clean, minimalist formatting with clear visual hierarchy” and, of course, relevant emojis for headings! ✨
⚙️ Beyond Email – Gappy’s Superpowers!
But hold up, it gets even better! This genius isn’t just stopping at emails. Here’s how else they’re using their AI to lighten the load:
- 🛠 Jira Project Updates: Gappy scans recent tickets, comments, and changes, summarizing them into “Blockers,” “In Progress,” and “Shipped.” Status reports just got frictionless!
- 🔍 Slack Bugs to Jira Tickets: Gappy reads specified Slack channels, understands discussions, verifies if bugs are already in Jira, and adds them if not. How cool is that?!
- 📣 Cold Outreach Sanity Checks: Finds engaged folks (like from Product Hunt), digs up info on them, and helps design outreach messages.
- 🧪 Meeting Prep: Gappy pulls the latest info from their inbox, calendar, and docs to get them prepped with context, questions, and decisions for big discussions.
This is seriously awesome stuff for anyone looking to get a handle on their workload. It’s amazing how a simple AI prompt can make such a difference!
Want the full scoop on all the prompts, how they set it up, or to see the screenshots they mentioned? The original poster is happy to share more! You’ve gotta check out the full Reddit post for all the juicy details.
🧠 One 30-second habit that made my inbox (and brain) feel 10x lighter | With prompt
byu/[deleted] in