I’ll admit it: some weeks my calendar looks like a game of Tetris I’m losing. The meetings aren’t even the worst part. It’s that AI notetaker bot that shows up in the call uninvited and makes everyone a little stiffer.
So I grinned when I found a post from a LinkedIn creator who feels the same way. The author said it plainly: “If there’s one thing I hate more than meetings, it’s someone’s AI bot joining the call.” Their fix is simple. Nothing joins their calls now, and most days the author doesn’t join either.
The post’s author says their team knows how much they hate meetings, so the team built a system to keep them out of most calls. The meeting now shows up as a short slide deck once it’s over. It runs on three tools you might already have: Granola, Claude, and Gamma. Below is the process step by step, with a short note on why each step matters.
🧰 The three tools in this setup
- Granola: an AI note-taking app that runs on your laptop and captures what’s said in the meeting.
- Claude: the AI assistant that reads the meeting notes and writes the recap.
- Gamma: an AI presentation tool that turns text into slides.
The clever part is how they connect. Claude sits in the middle. It pulls the meeting from Granola and pushes the summary into Gamma, so you never copy and paste between apps. Once it’s set up, the whole thing takes two prompts.
📋 The 4-step system
- Record the meeting with Granola. Install Granola on your laptop. It works on any video call (Zoom, Meet, Teams) and listens through your computer audio, so no bot joins the call.
- Connect Granola and Gamma to Claude. In Claude, go to Settings → Connectors. Click “Browse connectors,” search for Granola, then connect and sign in. Do the same for Gamma.
- Ask Claude for the recap. When the meeting ends, open a new chat and use the recap prompt below.
- Turn the recap into a deck. In the same chat, ask Claude to use Gamma to build a 6-slide deck. Claude builds it in Gamma and sends back the link. You can edit the layout, theme, images, anything.
Those four steps are the whole system. It’s worth going through why each one matters, because that’s what makes the system hold up.
🔍 Why each step matters
Step 1 keeps the call human. Most AI notetakers join as a visible participant. People notice and get careful about what they say. Granola records through your computer’s audio, so nobody sees a bot in the participant list. The talk stays natural, and natural talk makes better notes.
Step 2 is a one-time setup. Connectors let Claude reach into other apps for you. After you link Granola and Gamma once, they stay linked. This step takes a few minutes, and after that you don’t have to export transcripts or upload files again.
Step 3 gives the recap a fixed structure. The prompt doesn’t just say “summarize this.” It asks for decisions, action items with an owner and a deadline, and open questions. That’s what makes the recap useful. A vague summary tells you what was said. This one tells you who does what, and by when.
Step 4 makes it quick to read. Few people want to read a wall of notes. A 6-slide deck is fast to skim and easy to forward. And since Gamma decks stay editable, you can tweak anything before you share it.
💬 Prompts of the Day
These are the exact prompts from the original post. Copy them as they are.
The recap prompt (new chat, right after the meeting):
“Pull my last Granola meeting. Write a recap: decisions, action items with an owner and a deadline, open questions.”
The deck prompt (same chat):
“Now use Gamma to turn this recap into a 6-slide deck.”
Running the second prompt in the same chat matters. Claude already has the recap in context, so the deck is built from the structured summary and not the raw transcript.
🚀 Ways to use this beyond skipping meetings
The author’s version is about staying out of meetings, but the same workflow fits plenty of other situations:
- Team leads: Have your team run the call and send you the deck. You keep up with the decisions without giving up an hour.
- Client calls: Turn a discovery call into a clean recap deck to send the client the same day.
- Weekly standups: Keep a record of decisions and owners that anyone can check later.
- Absent teammates: Anyone who missed the call gets the main points in a couple of minutes.
💡 Tips to get even more out of it
- Tell people you’re recording. Granola may be invisible on the call, but it’s good practice (and often a legal requirement) to let others know it’s on.
- Adjust the slide count. Six slides suits most meetings. A quick sync might need three, and a big planning session might need ten.
- Check the owners and deadlines. AI can mix up names or guess dates. Look over the action items before the deck goes out.
- Add your own sections. If your team tracks risks or budget changes, add them to the recap prompt so they show up every time.
What I like most is how it changes who carries the meeting. The team runs the call, and the tools do the note-taking. The decision-maker just reads the result. In the author’s words:
“My team sends me the meeting when they’re done. All I do is read the deck.”
If meetings eat up most of your week, this one is worth a try. The full LinkedIn post has the original breakdown, so take a look before you set it up.